Digitizing Your OHSMS – Webinar

Free Lunch and Learn Webinar:
Making the Case for Digitizing your OHSMS

Presented by Glyn Jones of EHS Partnerships
May 29, 2024 | Lunch & Learn

A digitized Occupational Health and Safety Management System brings efficiency, flexibility, and data-driven insights to the management of health and safety processes, contributing to a safer and more productive work environment. If safe production is your goal, a digitized OHSMS is a key to achieving it.

May 29, 2024 | Noon – 1PM
Lunch and Learn

The world has gone digital, paperless you could say. Nowadays we book an airline ticket online, pay for it online, get our boarding passes in our Apple Wallet, and board the plane without every touching a piece of paper. The flight crew even manages the manifest on an iPad – no paper involved. This is true in almost every aspect of life today and in spite of this move to a digital world the safety community stays stuck in the past – paper FLHA’s, paper SWPs, paper incident reporting forms, and paper pre-trip inspection forms for equipment, paper, paper, paper. What is it about the safety community and occupational health and safety management systems that has us languishing in the past and awash with paper?

There is a better way, and we need to take time to learn about the options, learn about the workflow development and improvement processes to allow us to fully digitize our processes. In this session we will review the options for digitizing your OHSMS and discuss the time and cost savings associated with taking your OHSMS online. We will review the pre-work needed before launching forward into the digitized world and we will provide a blueprint for planning the process, selling it to management, and taking that first step towards moving your safety management system into the 21st century.

A digitized Occupational Health and Safety Management System (OHSMS) uses digital technologies to streamline and enhance health and safety processes within your organization. There are a dozen reasons why companies should look to digitize their OHSMS.

The advantages of a digitized OHSMS include:

 

  • Efficiency
    Digitized systems automate routine tasks, such as incident reporting, FLHAs, risk assessments, and workplace inspection reporting. This automation reduces manual effort, saves time, and allows personnel to focus on more strategic aspects of health and safety management such as active field support to work operations.
  • Real-Time Data Access
    An online OHSMS provides real-time access to health and safety data. This ensures that the company’s senior leadership team can get up-to-date information on incidents, inspections, and compliance status, enabling faster decision-making and response to emerging issues. This process is automated and allows users to access the data they want and when they need it. Digitized systems allow for real data-driven decision-making on a real-time basis.
  • Mobile Accessibility
    A digitized OHSMS platform is 100% accessible via mobile devices. This feature is particularly beneficial for an employer’s busy employee group working from multiple locations. It allows employees to report incidents, conduct inspections, and access safety information from anywhere, improving responsiveness.
  • Integration with Other Systems
    An online OHSMS can integrate with other organizational systems, such as HR and operations software. This integration can streamline data exchange and ensures that health and safety information is aligned with other business processes.
  • Data Analytics and Insights
    A digital platform includes analytics tools that will allow you to analyze health and safety data. This data-driven approach enables the identification of trends, patterns, and areas for improvement, contributing to proactive risk management.
  • Remote Monitoring
    A digital OHSMS will facilitate remote monitoring of health and safety parameters. This is especially relevant for organizations that have dispersed work locations, allowing for centralized monitoring and control.

 

  • Electronic Documentation and Reporting
    A digitized system replaces paper-based documentation with electronic records. This not only reduces paperwork but also improves document control, version management, and the ease of generating reports for compliance purposes. The safety team will save significant amount of work hours each year allowing them to focus on field safety support instead of pushing paperwork.
  • Training and Awareness
    A digitized OHSMS will include features for online training and awareness programs. This ensures that employees have easy access to relevant training materials, helping to foster a culture of safety within the organization.
  • Customization and Scalability
    A digital system is customizable to suit almost any needs of the organization. The system can be scaled to accommodate growth, making it adaptable to changes in the organization’s size, structure, or processes.
  • Cost Savings
    While there will be initial costs associated with implementing a digitized OHSMS, the long-term benefits will lead to significant cost savings. Automation reduces manual labour costs, and the ability to identify and address safety issues proactively can prevent costly incidents. It is estimated that the direct payback time for implementing a digital OHSMS is about 1 year.
  • Regulatory Compliance
    A digitized system can help organizations stay compliant with health and safety regulations by providing automated alerts, reminders, and tracking mechanisms for regulatory requirements.